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SOP for Numbering System of Analytical Report Number

OBJECTIVE
To provide the procedure for allocating "Analytical report number" (AR No.) for each Raw Material, Packing Material, Formulation, Water sample, Vendor evaluation sample (prepurchase sample) and Market sample. 
This system helps in identifying the samples analyzed by Quality Control Laboratory.

SCOPE
This procedure is applicable to XYZ Limited.

RESPONSIBILITY
Quality Control Chemist, whoever analyses a sample to allocate the AR No. for each sample.
Quality Control Manager to ensure compliance.

PROCEDURE
  • Quality control Chemist after receiving the sample(s) along with request shall cross check the details of the label, if any of the sample pack, against the analysis request. After ensuring the details, if matching, the Chemist shall enter the details of the sample(s) in the respective AR register and allocate the AR No. If any discrepancy immediately refer to Manager-QC.
  • Numbering of analytical report for Raw material, water analysis samples, Formulation samples, packaging material and Miscellaneous shall be in the form of X/YYYY/ZZ

Where, 
      X is
         RM (For raw materials)
         PM (For packaging Materials)
         WS (For water analysis sample)
         FS (For formulation samples)
         XS (For Miscellaneous samples)
      YYYY: Serial No starting from 0001
      ZZ : Year (e.g. 2009 as 09)
  • Numbering of analytical report for Raw materials Retest samples, shall be in the form of
Where,
     RM : Raw materials
     YYYY: Serial No starting from 0001
     ZZ : Year (e.g. 2009 as 09)
     R1 : re-test first time (e.g. R1, R2…)

REFERENCE(s)
Nil.

ABBREVIATION(s)
No. : Number
SOP Standard operating procedure
Q.C Quality Control
Q.A Quality assurance
A.R.No. Analytical report number

ANNEXURE(s): Click Here
Annexure No. – 1 - Specimen format of  “AR Register – Raw material”
Annexure No. – 2 - Specimen format of  “AR Register- Packing material
Annexure No. – 3 - Specimen format of  “AR Register – Formulations
Annexure No. – 4 - Specimen format of  “AR Register – Water
Annexure No. – 5 - Specimen format of  “AR Register – Raw material retest
Annexure No. – 6 - Specimen format of  “AR Register – Miscellaneous

REVISION CARD
Nil

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