Installation Qualification for Shimadzu FTIR

PHARMASKY	INSTALLATION QUALIFICATION
Fourier Transform Infrared Spectrophotometer (IR Affinity-1S)
VALIDATION PROTOCOL No :		Page

INSTALLATION QUALIFICATION

AREA	:	Quality Control Department
INSTRUMENT	:	Fourier Transform Infrared Spectrophotometer
INSTRUMENT ID	:
MAKE	:	Shimadzu
MODEL	:	IR Affinity-1S
SERIAL No.	:

This document details the static attributes of the FTIR located in the Quality Control department and the services required for the Installation of the instruments. It also provides evidence that the FTIR has been installed correctly and that the installation specifications given by the manufacturer as well as the ones required by us have been met.

PROTOCOL

COMPILED BY

PROTOCOL

APPROVED BY

PROTOCOL

AUTHORISED BY

Quality Control

Quality Assurance

TABLE OF CONTENTS

Table of Contents
Purpose
Objective
Reference
Responsibility
Instrument Description & Identification
Installation Check List
Major Components
Utilities
Standard Operating Procedure
Calibration Procedure
Installation Verification
Summary of Installation Qualification
Certification Statement

PURPOSE

Ensure that the FTIR is installed as per the specifications given by the manufacturer and also meets the design criteria.

OBJECTIVE

The objective of this study is to ensure proper installation of FTIR, IR Affinity-1S at XYZ Limited.

This protocol is applicable for the installation of the FTIR. The Installation Qualification is an essential part of GMP documentation and serves as a base document for the validation activity.

This study verifies:

Qualification of the unit installation and examination of all background information is performed to assure conformance to XYZ Limited and the manufacturer's specifications.
The Instrument meets the current regulatory requirements.
No unauthorized or unrecorded modifications have taken place.
Standard Operating Procedures (SOP), Calibration Procedures, and Checklist have been identified and listed.
All critical instrumentation has been identified.
All utilities are properly connected.
All test reports, drawings, and manuals are available and maintained

REFERENCE

Operating Instruction Manual

RESPONSIBILITY

The validation officer/ QC Assistant Manager shall be responsible for installation.
QA Manager shall conclude and approve the results

INSTRUMENT DESCRIPTION AND IDENTIFICATION

A. Description

The IRAffinity-1 uses a high-energy long life ceramic light source, which sends light to a spherical mirror. The beam is then converged at the aperture, and is sent to the collimator to make parallel beams that are sent to the interferometer.

The beam splitter divides the light beam to the fixed mirror and the moving mirror. When the distance between the beam splitter and the fixed mirror equals the distance between the moving mirror and the beam splitter, the beams are in phase, and interfere constructively. When the moving mirror is displaced by ¼ of the wavelength of the beam from the source, the two beams will be out of phase and will interfere destructively. This optical path difference is measured very accurately via a He-Ne laser.

In the IRAffinity-1, the beam splitter is made of a potassium bromide substrate on which germanium is evaporated. This beam splitter is very easily damaged by moisture, and as such, it is protected with a moisture-resistant coating. Furthermore, the instrument is equipped with a dehumidifier. Nevertheless, care must be taken to avoid moisture building up in the instrument.

These two beams are then reflected by two flat mirrors and are converged at another mirror. The resulting parallel interfered beam then goes through the sample compartment. Thereafter, the beam goes through another converging mirror and then to the detector. For this instrument, the detector is a deuterated L-alanine triglycene sulfate pyroelectric detector, which has a high sensitivity and does not require cooling.

B. Identification

Manufacturer	:	Shimadzu
Instrument Name	:	Fourier Transform Infrared Spectrophotometer
Instrument ID	:
Model Number	:	IR Affinity-1S
Serial No	:
Purchase Order Number	:
Date Received	:
Date Installed	:

Checked by:___________

INSTALLATION CHECKLIST

Sr. No	ITEM
7.1	Instrument Appearance Check
7.2	Parts Check
7.3	Installation Site Check

Sr. No	Items	Observation	Checked by
7.1	Instrument Appearance Check
7.2	Parts Check
7.3	Installation Site Check
	Dry and indoors
	Away from draughty or hot equipment like fans or heater
	Within reach of powerpoint
	Away from potential sources of interference, such as RFI-generating equipment
	Not to use a power circuit that also has large motors
	Away from direct sunlight

Checked by:___________

MAJOR COMPONENTS

A. Basic Unit

Description	Specified	Checked By
Make	Shimadzu
Model No	IR Affinity-1S
Sr. No
Dimensions
Width	514 mm
Height	273 mm
Depth	606 mm
Weight	30 kg
Installation Consideration	Yes / No
Properly Mounted, Supported & Connected	Yes / No
Properly Labeled / Identified	Yes / No

Checked by:___________

UTILITIES

A. Electrical

Supply voltage	AC 100 - 240 V
Frequency	50/60 Hz
Power consumption	150 VA (at used), 4VA (at standby)

Checked by:___________

STANDARD OPERATING PROCEDURES

Login to the computer using your ID and password.
Turn on the FTIR machine (the power button is in the front)
Start IRSolution software. Start -> All Programs -> IRSolution
A window may pop up asking to remove marked data. Click yes.
Another window may pop up saying “Autoadjust required. Perform autoadjust now?” Click yes. a. This may take several minutes
On the top toolbar, click on Measurement -> EasyScan

A window will pop up with some options. Typically, nothing needs to be adjusted, but you can select the range of wavenumbers scanned (in cm-1).
Name the data file and add any comments. Then click ok.

It will ask to execute BKG (background) measurement. Click yes.
It will ask to execute BKG measurement again. Click no.
Now it is time to place the sample in front of the beam. There is a triangular sample holder that can be used. Tape can also be used to hold the sample in front of the beam. (The beam is red; make sure it is going through the part you want to test).
Once the sample is in place, close the chamber and click ok. The spectrum will be acquired
It will ask “Are you all right?” Click ok.
Save the XPS file if desired. It contains the spectrum and lists peaks in a table.
Now, you can export the data to a text file for use in Excel or other software if desired. File -> Export. Save as (ASCII) which will make a .txt file.
See the figure below to see what the screen should look like.

A peak or spectrum search can now be performed by clicking on search. It is recommended to try both as one may find a better match than the other.
The Y-Axis can be changed to absorbance or % transmission by clicking Graph -> Y-axis mode -> Tra or Abs
The blue – red = green button (circled in the image below) will put both the acquired spectrum and the matched spectrum on the same graph.

When finished

Log off
Close the software
Remove the sample
Turn off the power

CALIBRATION PROCEDURES

Ensure that the FTIR System is placed on a clean and dust free platform.
Ensure that the instrument has been connected to power supply. Ensure that the all communication cords between the units are connected properly.
Dry indicator checks; the check must be done before turning the instrument ON. There are two indicators – an orange lamp as Dry indicator and green lamp as Power indicator on the front. Dry indicator light shows the humidity in the interferometer of the FTIR even if it is off. Always confirm that the Dry indicator is on.
Silica gel check; this check must also be done before turning the instrument ON.
Power spectrum check; this is done by clicking [BKG Scan] icon to perform background scan measurements. A power spectrum is displayed after scanning.
Click the [Data] tab and then set scan parameters such as the number of scans and resolution.
Enter filename and sample information as “polystyrene film” and save in a specific folder as “Calibration of FTIR”.
Insert in the polystyrene film provided in the sample chamber cassette of the FTIR and start measurements.
A typical spectrum of polystyrene will appear.
Check the instrument for the following parameter and record the results in calibration sheet.

Wave no accuracy
Resolution

INSTALLATION VERIFICATION

Sr. No	Consideration	Yes/No	Checked By
1.	Major components are securely anchored and protected from shock
2.	There is no observable physical damage
3.	Sufficient room for servicing provided
4.	Required electrical connections are tight and weather proofed and grounded
5.	Instrument identification name plate is visible
6.	Unit installed and secured in place as per manufacturers recommendations

SUMMARY OF THE INSTALLATION QUALIFICATION

Sr. No	Description	Yes/No	Checked By
1.	All acceptance criteria set forth in the Installation Qualification was met
2.	All specifications verified
3.	Deviations if any

CERTIFICATION STATEMENT

This installation Qualification document certifies that FTIR has been found to be complies / not complies with the entire requirement contained in the protocol.