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SOP for Signature Registration of Employees

PURPOSE
To lay down a procedure for registration of the signature of all the employees, contractors or external agency involved in Good Manufacturing Practice (GMP) activities.

SCOPE
This procedure is applicable to every employee who is signing the executed documents at XYZ Limited.

RESPONSIBILITY
QA Executive.

ACCOUNTABILITY
Head Quality Assurance

PROCEDURE
  • The specimen signatures and the signature with initial of every staff member of the company shall be taken, within one week from the date of joining.
  • The specimen signature shall be noted as per the format given in Annexure I.
  • Quality Assurance Personnel shall take the specimen signature of the existing as well as new staff.
  • Concern personnel shall give the specimen in full as well as in short form the same as that of in executed Document (refer Annexure I).
  • Contractor/External agencies name and responsible person shall be identifies by Quality Assurance during their initial qualification.
  • Signature registration pages shall be preserved for 5 years. After completion of 5 years signature registration activity shall be repeated.

ABBREVIATIONS
SOP : Standard Operating Procedure
QA : Quality Assurance

ANNEXURES
Annexure I - SIGNATURE REGISTRATION FORM

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