OBJECTIVE
To describe the procedure for receipt and handling of laboratory samples.
SCOPE
This procedure applies to receipt and handling of laboratory samples.
RESPONSIBILITY
- The Quality Control Executive/Microbiologist is responsible for following the procedure precisely.
- The Assistant Manager QC and /or QA Manager are to ensure that this procedure is adhered to without deviation.
PROCEDURE
- Once sampling is done, the samples must be brought to the laboratory immediately for analysis.
- Raw materials samples should always be accompanied by a completed sampling report.
- All intermediate products samples to be accompanied by a report for physical tests.
- Record the product name, quantity, the batch number, date received, the person who brought the sample and the one who received in the samples register.
- All samples should be handed over to the Assistant Manager-QC or his/her designate and ensure that they have been recorded in the samples register and a person has been assigned to work on them.
- Assign a control number for each sample in the registers provided.
- Store the samples in a safe, lockable place where they will not be tampered with, those requiring special storage conditions should be stored as such.
- Maximum residence time for samples before analysis is two weeks, unless otherwise justified.
- A sample which is enough for one chemical/microbiology test must be issued to the designated analyst and remaining should be kept in the analysed samples storage compartment.
REVISION HISTORY
Nil
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