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SOP for Handling of Rejected Materials

OBJECTIVE 
To lay down a procedure for handling of rejected materials in warehouse. 

SCOPE 
This procedure applies to Warehouse Department.

RESPONSIBILITY 
Raw material warehouse personnel to follow the procedure. 
Warehouse in charge to ensure the compliance. 

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PROCEDURE 
  • Any material that does not conform to approved specifications shall stand rejected. 
  • Quality Control Manager shall reject the material by signing on the Analysis report and respective Goods receipt Note (GRN). 
  • Quantity rejected and reason for rejection shall be entered on the GRN by Quality Control Manager. 
  • The concerned Quality Control Personnel shall label the container with 'Rejected' label and handover the copies of GRN and a copy of the Analysis report to Warehouse In-charge. 
  • Warehouse personnel shall weigh the rejected material(s) and enter under the column of ‘Qty rejected’ on the respective Raw Material Quarantine Register. 
  • Rejected material shall be transferred, from Quarantine area to Rejected Materials storage area. 
  • Purchase department shall inform the supplier/manufacturer about the rejection of the material and reasons for rejection. 
  • Rejected materials that are rejected on retesting / in process / damaged during handling shall be rejected. 
  • Details about rejected material shall be entered in the register for Rejected material.
  • Details about rejected material shall be entered in the rejected material note. 
ABBREVIATION(s) 
Q.A - Quality Assurance 
Q.C - Quality Control 
SOP - Standard Operating Procedure 
No. - Number 
W.H - Warehouse 
GRN - Goods receipt note 

ANNEXURE(s) 
Annexure 1 - Rejected material note : CLICK HERE TO DOWNLOAD
Annexure 2 - Rejected material register 

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